Constitution of the Utah Classical Association
Article I: Name and Purpose
Section 1 This organization shall be known as the Utah Classical Association (UCA). Its purpose shall be the encouragement of Classical Studies in the state of Utah and the promotion of the common professional interests of its members, particularly those of Latin teachers at the high school, junior high, and elementary school levels.
Section 2 To accomplish its purpose, the UCA will hold two annual conferences (one in the spring and one in the fall), maintain an up-to-date list of Classics teachers and professors in the state and sponsor other appropriate activities.
Section 3 Since the UCA has been organized and is operated exclusively for educational purposes, no part of its monetary assets shall ever devolve to the benefit of any member or officer. In the event of its termination or dissolution, any assets remaining after the payment of any and all debts shall be assigned to the American Classical League as part of that association’s assets for educational purposes.
Article II: Affiliation
Section 1 The Utah Classical Association currently holds no official affiliation with any other group. This status is to be re-evaluated yearly.
Section 2 In efforts to promote common professional interests UCA will disperse pertinent information concerning such interests to its membership. This may include activities organized by the Utah Foreign Language Association (UFLA), the Classical Association of the Middle, West, and South (CAMWS), the American Classical League (ACL), the Southwest Conference on Language Teaching (SWCOLT), the National Junior Classical League (NJCL), and universities and other schools.
Article III: Dues
Section 1 Any person interested in Classical Studies may become a member of the UCA upon payment of the annual dues. The annual dues should be paid prior to or at the time of the fall conference.
Section 2 There will be two categories of membership, with varying levels of dues, as follows:
Regular Member $25.00
Student Member $15.00
Section 3 The amounts of dues may be changed during the fall or spring business meeting, in conjunction with the voting procedures spelled out in Article V.
Section 4 Uses of dues shall be as follows: facilitating the spring and fall conferences, supporting members in their attempts to participate in conferences, supporting classical language programs in the state of Utah in their development.
Section 5 All dues and donations will be divided between three accounts: 1) Student Grants, 2) Classroom/Instructor Grants, and 3) Organizational Use. Money can be transferred between these three accounts, if deemed necessary by a quorum decision of the officers.
- Members of the UCA may donate funds in addition to the regular dues via an online donation form. They may specify into which account they want their donation to be applied.
- Student grants include, but are not limited to: registration fees for concurrent enrollment courses, purchase of learning materials, transportation to and from classes/conferences, etc.
- Classroom/Instructor grants include, but are not limited to: purchase of learning materials for classrooms, assistance with attending conferences and events (UCA, CAMWS, ACL, etc.), software for classrooms, etc.
- Organizational use includes the catering, hosting, and materials costs for the spring and fall UCA meetings, student awards, and any necessary web hosting fees for the UCA website, or other organizational costs as deemed necessary by a quorum decision of the officers.
- $200 of the dues shall be allocated for the annual organizational costs. The remainder of the annual income will be split in equal parts for the student and classroom grant funds.
Section 6 The officers will establish a process for students and instructors to apply for small, one-time grants to help facilitate the learning of Latin and Greek in the state. Applications must include a detailed description of how the funds are to be used. Applications will be accepted on a rolling basis.
Section 7 Decisions on the allocation of UCA funds in addition to the catering costs for the spring and fall meetings will be decided on by a quorum decision of the officers (President, President-Elect, Immediate Past-President, and Secretary-Treasurer). Decisions may be made via in-person/digital meeting or via correspondence. As necessary, the officers may choose to appoint a committee for the oversight and disbursement of funds. Membership on the committee shall not exceed three years.
Article IV: Officers and Government
Section 1 The officers shall be a President, a President-Elect, a Secretary/Treasurer, and an Immediate Past President. A quorum of officers consists of at least the Secretary-Treasurer and the President.
Section 2 Elections for President-Elect and Secretary/Treasurer shall take place every year at the fall conference. The terms of office for these two officers shall be for one year and will begin immediately at the close of the fall conference. The Secretary/Treasurer may be re-elected for consecutive terms. Also at the close of the fall conference, the previous year’s President will automatically become the Immediate Past President, and the previous year’s President-Elect will become the new president.
Section 3 The President is the chief executive officer of the UCA. The President shall be responsible for organizing and preparing the programs for both annual conferences, as well as for the catering and other arrangements. The President shall oversee the election of new officers as well as preside over business meetings at both annual conferences. The President will be expected to call on the Immediate Past President and President-Elect for help with these tasks.
Section 4 The President-Elect and Immediate Past President will work with the President in organizing the programs for both annual conferences, as well as in making the catering and other arrangements for the spring conference. The President-Elect and Immediate Past President will be responsible for any tasks assigned to them by the President.
Section 5 The Secretary/Treasurer will establish and maintain an up-to-date list of teachers and professors of Classics in Utah, will inform UCA members of impending business for their next meeting, and will be responsible for keeping the minutes of the UCA business meetings. The Secretary/Treasurer will also be responsible for receiving, recording, and depositing membership dues and conference registration fees as well as for the general supervision of the finances of the UCA. The Secretary/Treasurer may dispose of capital funds of the UCA only with written authorization from the President.
Section 6 The Webmaster will establish an internet presence for the UCA. This presence should facilitate the communication between members, including the sharing of lesson plans, activities, professional development opportunities, and links to other useful sites. The presence should be easily maintained and have administrative rights easily transferred. Webmasters will be elected as needed for a duration of one year.
Article V: Conferences, Business Meetings, and Voting Procedures
Section 1 There will be two annual conferences, one in the fall and one in the spring. These conferences will be primarily devoted to papers and workshops concerned with teaching, learning, and current research in the field of Classics. At each conference there will also be a business meeting, presided over by the president.
Section 2 During the spring business meeting, a President Elect and Secretary/Treasurer will be elected. A slate of at least one nominee for each position must be distributed by the President to the membership at least 30 days before the fall conference. The President shall be responsible for recruiting appropriate nominees for each office and distributing their names to the membership.
Section 3 Amendments to this Constitution may be voted on during any business meeting, as long as any proposed amendment has been distributed to the membership at least 30 days before the business meeting during which the vote is to take place.
Section 4 Election of officers and amendments to this Constitution will be valid if approved by a majority of members present at the business meeting. A quorum shall consist of the members present and voting.